Executive Assistant to Executive Committee

About the role

We are seeking an Executive Assistant to support the Executive Committee of BIL, a leading Luxembourg bank. This high‑visibility position demands discretion, precision, and the ability to thrive in a fast‑paced environment where priorities shift quickly.

Key responsibilities

• Manage complex calendars for multiple senior executives, acting as a proactive gatekeeper of time and commitments.
• Coordinate internal and external meetings, board interactions, conference calls and video conferences.
• Prepare agendas, briefing materials, logistics and documentation ahead of meetings.
• Monitor executive inboxes, flag important messages and handle routine administrative matters independently.
• Draft, review and edit internal and external correspondence, ensuring professionalism and confidentiality.
• Serve as a trusted point of contact for stakeholders, facilitating smooth communication and follow‑up on key priorities.

Required profile

• Exceptional organizational and time‑management abilities.
• Strong written communication skills with a focus on clarity and confidentiality.
• Ability to support multiple senior stakeholders simultaneously while maintaining high service standards.
• Discretion, professionalism and a proactive attitude.

Required skills