Contract Management Assistant

About the role

We are looking for a proactive Contract Management Assistant to support our procurement team in Luxembourg. The role involves organizing meetings, handling documentation, and assisting with the full contract lifecycle to ensure efficient and compliant operations.

Key responsibilities

• Organize meetings, prepare agendas and draft minutes.
• Monitor contract budget consumption and produce regular reports.
• Track and oversee the use of framework agreements.
• Contribute to the preparation of procurement-related documents and follow up on validation processes.
• Support electronic document filing systems to maintain clear structure and easy access.
• Provide general support throughout the procurement process as needed.
• Assist Contract Management Specialists with operational tasks upon request.

Required profile

• Secondary education complemented by a 2‑year certification in a relevant field such as business administration, accounting or procurement.
• Good knowledge of public procurement regulations and practices.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Experience with electronic document management systems.
• Familiarity with Procure‑to‑Pay platforms.
• Ability to use reporting tools.