Administrative Assistant

About the role

The University of Luxembourg’s Luxembourg Centre for Socio‑Environmental Systems is seeking an Administrative Assistant to provide day‑to‑day support for its research activities. The role involves handling administrative processes, coordinating events, and assisting with financial reporting in a multilingual, international environment.

Key responsibilities

• Manage travel arrangements, purchase orders, invoice follow‑up, reimbursements and monitor budgets.
• Handle incoming and outgoing communications via email, telephone and MS Teams while ensuring confidentiality.
• Organise meetings, conferences, workshops and visits, including logistics and participant coordination.
• Liaise with central administrative services and support recruitment processes.
• Assist in preparing financial reports for external funders.

Required profile

• University degree (Bac +2/3) with at least three years of administrative or secretarial experience.
• Proven experience in event planning such as conferences, seminars or workshops.
• Fluent English; good command of French or German is a strong asset, Luxembourgish an advantage.
• Strong organisational skills, attention to detail and the ability to work independently.

Required skills

• Microsoft Word, Excel, PowerPoint and Teams.
• Experience with SAP (asset).
• Knowledge of Power BI (asset).

What we offer

• A modern, dynamic university with a personal and inclusive atmosphere.
• Multilingual and international work environment with staff from over 90 countries.
• Access to a high‑quality research environment and strong links to industry and European institutions.