Administrative Assistant – HR (Temporary)

About the role

This temporary position supports the Human Resources department of a leading investment bank in Kirchberg. The role focuses on the administration of the election committee, handling confidential information, and providing general assistance to the legal team.

Key responsibilities

• Support the election committee with day‑to‑day administration, including preparing meeting notes and finalising minutes.
• Draft, format, and update official communications such as announcements, instructions, reminders, and intranet posts related to the election process.
• Manage and update voter lists and candidate information, ensuring accuracy and following up on missing data.
• Organise meetings by preparing documents, agendas, calendars, and managing access to shared files and archives.
• Assist with the electronic voting system, handling basic user issues, monitoring technical problems, and escalating when needed.
• Handle incoming questions and complaints from staff during the election period, ensuring proper tracking and follow‑up.
• Provide general administrative support to the legal team, including document preparation, filing, photocopying, and routine tasks.
• Maintain accurate records and databases while ensuring strict confidentiality.

Required profile

• Secondary education plus a 2‑year qualification in a relevant field or equivalent experience.
• At least 3 years of experience in administrative roles, preferably involving HR or legal work with confidential information.
• Strong organisational skills, attention to detail, and ability to prioritise tasks.
• Fluent in English and French; additional EU languages are a plus.
• Demonstrated responsibility, teamwork, and results‑orientation under pressure.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint).
• Document management systems.
• Basic troubleshooting of electronic voting systems.