Receptionist with strong administrative skills (12-month part-time)

About the role

We are looking for a professional Receptionist to join our Office Management team on a 12-month fixed-term basis, covering a maternity leave. The role is part-time (60-80 % of full-time) and will be based in our Luxembourg office, providing the first point of contact for visitors, callers and mail while supporting the daily administrative flow.

Key responsibilities

• Welcome visitors, manage deliveries and maintain a professional reception area.
• Answer and redirect incoming calls, take messages and ensure timely follow-up.
• Handle incoming and outgoing mail, ensuring correct distribution.
• Organise meeting rooms, coordinate bookings, set-up equipment and arrange catering when required.
• Monitor office supplies, place orders and coordinate with cleaning services and other suppliers.
• Assist the Office Manager with invoice processing and follow-up.
• Provide administrative support to the CEO and Deputy CEO, including travel arrangements, calendar management and document preparation.

Required profile

• Few years of experience in a reception or administrative role.
• Excellent communication skills in English and French; German is a plus.
• Organised, reliable and able to manage multiple tasks in a structured way.
• Professional, discreet and capable of handling confidential information.
• Positive, service-oriented attitude and a proactive “can-do” mindset.

Required skills

• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.

What we offer

• A multicultural team within a leading European life-insurance group.
• Opportunity to develop administrative expertise in an international environment.
• Flexible part-time schedule during the fixed-term contract.