Personal Assistant (Part‑Time) – Private Equity

About the role

The role supports a senior partner of a pan‑European private‑equity firm on a part‑time (50%) basis. You will act as the primary point of contact for both professional and personal matters, ensuring the executive’s time is managed efficiently and confidentially.

Key responsibilities

• Manage and protect the executive’s calendar, acting as gate‑keeper and prioritising appointments.
• Coordinate logistics for large meetings, including room bookings, invitations and on‑site arrangements.
• Process and reconcile expense reports, maintain receipt organisation and ongoing expense management.
• Arrange personal travel itineraries, typically booked a month in advance, covering flights, accommodation and transport.
• Oversee personal diary, including social events, engagements and community commitments.
• Provide assistance with personal financial administration and other ad‑hoc tasks.
• Liaise with external contacts such as the executive’s church community on an as‑needed basis.
• Potentially extend support to additional colleagues as the role evolves.

Required profile

• Proven experience as a Personal Assistant or Executive Assistant, comfortable working independently.
• Highly organised, methodical and able to handle both corporate and personal administrative duties.
• Discreet, trustworthy and able to maintain confidentiality across professional and personal matters.
• Direct communication style, receptive to straightforward feedback.
• Flexibility to manage a varied workload and adapt to changing priorities.
• Previous exposure to senior‑level support in financial services, private equity or a fast‑paced environment is an advantage.
• Valid Luxembourg work permit.

Required skills

• Strong calendar and travel management capabilities.
• Expense reporting and receipt organisation.
• Excellent written and verbal communication.