Payroll Officer

About the role

State Street is hiring a Payroll Officer in Luxembourg on a two-year fixed-term contract. The role covers the review and accurate execution of Luxembourg payroll activities, including payroll output validation, gross-to-net calculations, statutory deductions and reporting, reconciliations, payroll corrections and controls. It focuses on hands-on payroll operations, accuracy, controls and compliance with Luxembourg payroll requirements.

Key responsibilities

• Perform day-to-day Luxembourg payroll activities in line with payroll legislation, statutory requirements, internal procedures and payroll calendars.
• Validate and control payroll calculations and outputs, including gross-to-net results covering salary changes, allowances, bonuses, overtime, benefits, absences, new hires and leavers.
• Review Luxembourg wage tax withholding based on employee tax information such as tax cards, tax classes and tax credits.
• Check statutory deductions, automatic wage indexation, minimum social wage requirements and collective bargaining provisions.
• Review payroll corrections, including retroactive adjustments and off-cycle payments, and investigate discrepancies, escalating complex or material issues to a senior team member.
• Review employee and employer social security contributions, including contribution bases and ceilings.
• Support payroll calculation for cross-border employees, including Luxembourg and foreign workdays.
• Run payroll controls and reconciliations before and after processing, and take up follow-up on variances and errors.
• Take part in payroll testing and validation linked to system, process, regulatory or provider changes.
• Maintain payroll procedures, working instructions, checklists and supporting documentation, and answer employee payroll queries promptly.

Required profile

• Minimum 10 years of relevant Luxembourg payroll experience, gained in an in-house payroll function and/or payroll service provider environment.
• Strong practical knowledge of Luxembourg payroll regulations and statutory obligations.
• Demonstrated ability to analyse and validate gross-to-net payroll results.
• Fluency in French and English, with strong verbal and written communication skills.
• Part-time arrangements may also be considered.