Office Administrator and Executive Assistant

About the role

We are seeking a highly organised, proactive Office Administrator & Executive Assistant to support the CEO and ensure smooth day‑to‑day operations of our Luxembourg office as we build Paytm Europe from the ground up.

Key responsibilities

• Provide administrative and PA support to the CEO, including meeting coordination, travel arrangements and document preparation.
• Manage office supplies, facilities, equipment and act as the first point of contact for everyday office matters.
• Handle procurement tasks such as obtaining quotations, processing purchase requests, tracking orders and ensuring compliance with approval procedures.
• Coordinate invoices, expenses and onboarding activities with Finance and HR teams.
• Organise internal and external meetings, company events and visitor logistics.

Required profile

• Experience in office administration, executive support or a similar coordination role.
• Excellent organisational skills, attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills in English; French is highly desirable.
• Proactive, discreet and dependable with a strong service mentality.

Required skills

• Proficiency with Microsoft Office and modern digital productivity tools.