Legal Secretary

About the role

Simmons & Simmons Luxembourg is seeking a proactive Legal Secretary to join its dynamic team serving the Asset Management, Investment Funds and Financial Institutions sectors. You will provide essential administrative support to lawyers, ensuring smooth case management and high‑quality client service.

Key responsibilities

• Manage and organise client files, from opening to closing, ensuring accurate documentation.
• Proofread and review legal documents, correspondence, letters, reports and presentations.
• Perform submissions on the Luxembourg Business Register, e‑file and eDesk platforms.
• Coordinate and manage lawyers' agendas and meeting schedules.
• Support internal KYC procedures where required.
• Update internal databases such as InterAction.
• Handle ad‑hoc secretarial duties as they arise.

Required profile

• 3‑5 years of experience as an Administrative Assistant, Legal Secretary or a similar role.
• Previous experience in a Luxembourg law firm or comparable environment.
• Fluency in French and English; additional languages are a plus.
• Relevant degree or qualification in secretarial work.
• High integrity, strong communication skills and the ability to work both independently and as part of a team.
• Proven ability to meet deadlines and manage multiple priorities.

Required skills

• MS Word
• MS Excel
• MS PowerPoint
• Outlook
• IManage (preferred)
• InterAction database

What we offer

• Permanent contract with opportunities for internal training and career development.
• Central office location with excellent public‑transport links.
• Flexibility for remote working.
• International, multicultural and dynamic team environment.