Legal Corporate Secretary – Private Equity Firm

About the role

This position supports a growing private‑equity firm in Luxembourg by managing all aspects of corporate secretarial and board administration. You will act as the primary liaison for board meetings, entity lifecycle events, and compliance activities across the portfolio.

Key responsibilities

• Plan, coordinate and document full board meeting processes, including agenda preparation, minute taking and follow‑up on action items.
• Prepare and file powers of attorney, board and shareholder resolutions, and other corporate governance documents.
• Support European investment origination, deal closings and investment‑team activities.
• Manage the entire entity lifecycle: incorporations, dissolutions, AGMs, EGMs, share‑capital changes and director updates.
• Maintain accurate corporate records in physical and electronic formats and ensure real‑time updates in master databases.
• Assist with KYC/AML checks, entity audits and statutory filing requirements, including annual accounts.
• Oversee third‑party vendors, handle accounts payable, bank transfers and cash‑management processes.
• Develop and maintain task‑tracking systems and internal controls, and contribute to ad‑hoc special projects.

Required profile

• Minimum five years of experience in a legal or corporate secretarial role, preferably within asset management or private‑equity.
• Fluent English; additional language skills are a plus.
• Strong knowledge of Luxembourg fund and corporate regulations.
• Team‑oriented mindset with the ability to work across multiple offices and jurisdictions.

Required skills

What we offer

• Generous basic salary and performance‑based bonus.
• Excellent benefits package, including a dedicated car parking space.
• Opportunity to work in a dynamic, entrepreneurial environment with exposure to European investment activities.