Lawyer Assistant – Administrative Support (Luxembourg)

About the role

Arendt & Medernach is seeking a Lawyer Assistant to provide comprehensive administrative support to its international legal teams. The role involves coordinating meetings, managing client portfolios, and ensuring compliance with internal standards.

Key responsibilities

• Schedule and organise internal and external meetings across multiple time zones, including venue preparation and document distribution.
• Maintain the full life‑cycle of client files, from opening to closing, ensuring accurate record‑keeping in both electronic and hard‑copy formats.
• Handle daily communications (email and phone) related to client portfolios and liaise with KYC and risk teams to ensure compliance.
• Update the CRM database regularly and manage basic correspondence with lawyers, bailiffs, courts and experts.
• Verify billing system data for accuracy and file documents with public authorities using dedicated software.

Required profile

• Minimum 2 years of proven experience as an administrative or personal assistant, preferably in an international, multilingual environment.
• Fluent in French and English (written and spoken); German or Luxembourgish is a strong asset.
• Highly organised, proactive, and able to handle confidential information with discretion.
• Capable of working autonomously, meeting tight deadlines and prioritising conflicting demands.
• Strong interpersonal skills, service‑oriented mindset and a team‑player attitude.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Copilot).
• Experience with CRM database management and document filing systems.