Executive Assistant to Senior Management

About the role

We are looking for a highly organized, proactive and reliable Executive Assistant to join our Management Secretariat team in Luxembourg. You will support the local senior management as a team and play a key role in ensuring that the Management Secretariat runs smoothly.

Key responsibilities

• Support senior management with day‑to‑day administrative and organizational matters.
• Coordinate activities and liaise with Kronospan sites, authorities, banks, suppliers and other stakeholders.
• Manage correspondence, calls, documentation and filing.
• Prepare business correspondence in German and English.
• Coordinate translations, official documents, apostilles and notary matters.
• Organise meetings, conferences, events and prepare agendas, presentations and meeting materials.
• Organise business travel, accommodation, car rental and visa processes.
• Prepare reports and management documents.
• Coordinate and distribute activities within the Executive Assistant / Secretariat team to ensure smooth and continuous support.
• Handle various ad‑hoc administrative and organisational tasks.

Required profile

• 2–3 years of experience in an Executive Assistant, Assistant, Office Coordinator or similar role.
• Fluent German and English – both written and spoken; French is a strong advantage.
• Excellent organisational and communication skills.
• Proactive, solution‑oriented and able to take initiative.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent time and stress management skills.
• Good knowledge of Microsoft Office.
• Discreet, reliable and comfortable working with confidential information.
• High‑school qualification required; higher education is an asset.
• Willingness to relocate to Luxembourg.