Corporate Administrative Assistant

About the role

We are looking for a Corporate Administrative Assistant to ensure smooth office operations and support our teams in Luxembourg. The role combines administrative, secretarial, and project‑monitoring tasks while maintaining high standards of client service and compliance.

Key responsibilities

• Provide administrative and secretarial assistance to the team.
• Assist with the timely and accurate execution of corporate and finance transactions.
• Receive telephone calls, take messages and prepare incoming and outgoing correspondence.
• Maintain agendas, schedule meetings and appointments, and provide reminders to relevant parties.
• Organise legalisations, notarisation and apostilles of corporate documents.
• Liaise with administrative authorities and external service providers, including lawyers and notaries.
• Support teams in collecting AML/KYC documentation where required.
• Maintain physical and electronic client files, ensuring accurate filing and record keeping.
• Monitor the completeness and accuracy of client files.
• Maintain communication with clients and coordinate the corporate calendar.
• Provide day‑to‑day office management support, including meeting‑room management, welcoming visitors, coordinating facilities and general administrative assistance.

Required profile

• Secretariat degree or equivalent.
• Knowledge of Luxembourg legislation.
• At least 2 years of experience with a professional services firm.
• Professional working proficiency in English and an excellent command of French, both written and spoken.
• Strong communication skills and ability to work well in a team.
• Accurate, flexible, hands‑on and able to meet tight deadlines.
• Proactive with a client‑service oriented attitude.
• Ability to handle multiple tasks simultaneously and set priorities.
• Problem‑solving skills and ability to work independently and as part of a team.
• Luxembourgish work permit or equivalent is mandatory.

Required skills

What we offer

• Career growth opportunity.
• A dynamic and collaborative work environment in the heart of Luxembourg’s financial hub.
• Exposure to diverse investment structures and a fast‑evolving industry.