Company Secretary – Investment Firm

About the role

Our client, a leading global investor, is seeking a proactive Company Secretary to manage day‑to‑day administration and corporate secretarial matters for a property investment fund with Luxembourg and European SPVs. The role supports governance excellence in a fast‑paced, flexible environment.

Key responsibilities

• Ensure full compliance with Luxembourg corporate legislation and stay updated on legal changes.
• Advise the Board on corporate governance best practices.
• Organise and support Board and Shareholder meetings, including agenda preparation, notice drafting, minute taking, and record keeping.
• Maintain statutory registers (shareholders, directors, beneficial owners) and file timely updates with the Luxembourg Business Register.
• Manage corporate documentation such as articles of association, shareholder agreements, and powers of attorney.
• Support corporate restructuring, capital changes, and other extraordinary transactions requiring legal documentation.
• Act as liaison between the Board, management, shareholders, and external advisors.

Required profile

• University degree in Law, Business Administration, Finance or a related field.
• 3–5 years experience in company secretarial, corporate governance or legal compliance, preferably with Luxembourg entities.
• Strong knowledge of Luxembourg corporate and commercial law; experience in financial services or regulated environments is a plus.
• Fluent English, very good French; German or Luxembourgish proficiency is an asset.
• Excellent organisational, project‑management and attention‑to‑detail skills.
• Professional discretion and strong interpersonal communication.

Required skills

• Luxembourg corporate law
• English (fluent)
• French (very good)
• German (proficient)
• Luxembourgish (proficient)