Associate – Corporate Secretary (Luxembourg)

About the role

Our client, a leading management company serving the asset‑management industry, is looking for an Associate – Corporate Secretary to support a complex portfolio of client entities. You will ensure regulatory compliance, maintain corporate documentation, and assist with board governance processes in a dynamic, collaborative environment.

Key responsibilities

• Manage a portfolio of client entities, keeping statutory records up to date.
• Handle regulatory filings, RBE register updates, RCS deposits, document execution, safekeeping and legalisation.
• Support company lifecycle events such as formations, dissolutions, AGMs, EGMs and ad‑hoc secretarial matters.
• Draft, finalise and manage resolutions and other corporate documents.
• Provide board support: organise meetings, coordinate attendees, prepare and distribute materials, draft minutes and follow‑up.
• Monitor task‑tracking systems, prioritise workload and escalate issues when needed.
• Liaise independently with fund service providers and clients.
• Participate in team projects, contribute to process improvements and support colleagues.

Required profile

• Minimum 2 years of experience in corporate secretarial roles.
• Degree in Business, Law or equivalent experience in company secretarial services.
• Strong knowledge of Luxembourg corporate and fund regulations.
• Highly organised, proactive, detail‑oriented with strong time‑management skills.
• Ability to work independently under pressure and meet tight deadlines.
• Fluent in English (written and spoken).

Required skills

• Proficiency in MS Office (Word, Excel, Outlook, Teams).