Administrative Assistant / Corporate Secretary

About the role

We are looking for a proactive Administrative Assistant / Corporate Secretary to join our team in Luxembourg. You will support client companies with a range of administrative, legal and financial tasks while ensuring smooth day‑to‑day operations.

Key responsibilities

• Maintain client company files in accordance with internal procedures.
• Assist in preparing and executing payment instructions for client companies.
• Coordinate administrative contacts for legalization, liaising with notaries, government offices, tax authorities and the Trade Register.
• Support the drafting and handling of legal correspondence, reports and other documents.
• Help with cash collection of outstanding invoices for assigned client portfolios.
• Ensure timely and accurate execution of corporate and finance transactions.
• File financial statements and reports for client companies.
• Organise client welcome procedures and support board‑meeting preparation.

Required profile

• High school diploma or equivalent.
• 1‑3 years of relevant experience in an international legal, tax or trust environment.
• Fluent English, both spoken and written (additional languages may be required).
• Strong organisational abilities and a positive, team‑oriented mindset.
• Ability to thrive in a fast‑paced environment.

Required skills

What we offer

• Competitive salary range €45,000‑€50,000 gross per year.
• Hybrid work model (3 days onsite, 2 days remote).
• Comprehensive benefits package including annual leave, tuition reimbursement and employee referral bonuses.
• Opportunities for internal mobility and career development within a global company.