Administration Officer

About the role

The Administration Officer will join FNZ’s Support Services team and provide essential administrative support across multiple office locations. This office‑based role ensures that facilities, suppliers and budgets are managed to meet the standards of a creative and innovative company.

Key responsibilities

• Coordinate and manage office operations, ensuring consistency with business values and global standards.
• Maintain effective communication across the Support Services team and the wider business.
• Manage office budgets, month‑on‑month spend and procurement processes.
• Oversee office security, visitor booking systems and liaise with building management.
• Handle health & safety, COVID‑19 policies, and conduct regular H&S checks.
• Organise office moves, refurbishments, layout changes and ensure AV equipment and catering needs are met.
• Support new starter orientation and keep office manuals up to date.
• Administer meeting room facilities, scanning, printing and filing duties.
• Manage office suppliers, consumables and ensure cost‑effective service delivery.
• Provide first‑point contact for telephone calls and messages.

Required profile

• Motivated and proactive with a strong eye for detail.
• Ability to represent the company’s image and values.
• Excellent problem‑solving skills and capacity to manage people and service providers.
• Willingness to undertake risk, compliance, fire marshal and first‑aider training.

Required skills

• Sharepoint