Practice Assistant – Law Firm

About the role

Our client, a prestigious international law firm in Luxembourg, is seeking a highly organised Practice Assistant to support a team of lawyers. You will act as a trusted point of contact, ensuring smooth day‑to‑day operations and contributing to an exceptional client experience.

Key responsibilities

• Provide daily administrative support to partners, counsel and associates.
• Manage complex calendars, schedule meetings and arrange travel.
• Prepare, format, proofread and amend legal documents, presentations and correspondence.
• Handle document management, electronic filing and record keeping in line with firm procedures.
• Coordinate client communications and respond to enquiries professionally.
• Assist with billing, time entry, expense reports and invoice follow‑up.
• Organise conference calls, virtual meetings and client events.
• Support lawyers in preparing transaction closing documents and corporate files.
• Liaise with internal departments such as Finance, HR, IT and Business Development.

Required profile

• Previous experience as a Practice Assistant, Legal Secretary, Executive Assistant or Administrative Assistant, preferably within a law firm or professional services environment.
• Excellent organisational skills with the ability to manage multiple priorities and meet tight deadlines.
• Strong attention to detail and a proactive, solution‑oriented mindset.
• Outstanding communication and interpersonal abilities.
• High level of discretion when handling confidential information.
• Fluent English; French highly desirable, additional languages an asset.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

What we offer

• Join a leading international law firm with an excellent reputation.
• Dynamic, multicultural and supportive work environment.
• Ongoing training and professional development opportunities.
• Competitive salary and attractive benefits package.
• Modern offices in the heart of Luxembourg with long‑term career prospects.