Office Administrator & Executive Assistant

About the role

We are looking for a highly organised Office Administrator and Executive Assistant to support the CEO and keep Paytm Europe’s Luxembourg office running smoothly as we expand across Europe. The role combines executive support, office management, procurement and finance administration in a fast‑moving fintech environment.

Key responsibilities

• Provide day‑to‑day administrative and personal assistance to the CEO, including calendar management, travel arrangements and meeting preparation.
• Manage the day‑to‑day operations of the Luxembourg office, coordinating suppliers, facilities, equipment and deliveries.
• Support procurement processes by obtaining quotations, tracking purchase requests, approvals, orders and invoices.
• Coordinate invoices, expenses and onboarding documentation with the Finance team.
• Organise internal and external meetings, company events and visitor logistics.

Required profile

• Proven experience in office administration, executive support or a similar coordination role.
• Excellent organisational skills, attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication in English; French is highly desirable.
• Comfortable using Microsoft Office and modern digital productivity tools.