Executive Management Assistant

About the role

The Luxembourg Stock Exchange is seeking an Executive Management Assistant to support its senior leadership team. Based in the heart of Luxembourg City, you will act as a primary point of contact for internal and external stakeholders, ensuring the executive team’s time is used efficiently.

Key responsibilities

• Provide secretarial and administrative support to executive management, handling agenda management, appointment setting, and travel arrangements.
• Coordinate internal and external meetings, including board, shareholders, and committee sessions, and manage follow‑up actions.
• Liaise with partners, clients, visitors and staff at all seniority levels, prioritising and directing communications appropriately.
• Assist the Secretary General and General Counsel with their tasks and contribute to shareholder and board relationship management.
• Prepare and draft corporate and administrative documents, and handle due‑diligence requests from partners, suppliers and clients.

Required profile

• High school diploma, PA certification or equivalent.
• At least 5 years of experience as an executive management assistant.
• Professional appearance, discretion, integrity and the ability to build trust‑based relationships.
• Strong organisational, problem‑solving and attention‑to‑detail skills.
• Excellent written and oral communication in English; French, German and Luxembourgish are a plus.

Required skills

• Proficiency with Microsoft 365.
• Experience using AI tools for productivity.