Executive Assistant (German) – Luxembourg

About the role

The European Investment Bank is looking for a (Senior) Executive Assistant with strong German language skills to support the President or a Vice‑President at its Luxembourg headquarters. The role involves managing day‑to‑day secretariat workflows and handling sensitive information with discretion.

Key responsibilities

• Organise meetings, business trips and missions, including travel arrangements and documentation.
• Manage the executive’s agenda, optimise time allocation and resolve conflicting demands.
• Handle telephone coverage, incoming correspondence and the daily workflow of the secretariat.
• Prepare, distribute and validate documents in line with EIB procedures.
• Maintain accurate electronic and paper filing systems and ensure data quality.

Required profile

• Secondary‑level diploma plus a two‑year certification in secretarial studies or business administration.
• At least 5 years of professional experience in administrative support, including 2 years as a personal assistant at management level.
• Excellent command of German and strong proficiency in English and/or French.
• Strong organisational judgement, accuracy and flexibility, with the ability to work outside core hours when needed.

Required skills

• Proficiency with standard office tools: Microsoft Word, Excel and PowerPoint.
• Experience using corporate intranet systems for document management.