Legal Assistant – Corporate Governance & Compliance

About the role

As a Legal Assistant at Hines in Luxembourg, you will support the legal team in corporate governance, board matters and compliance processes. You will act as a liaison between internal departments and external partners to ensure accurate documentation and smooth workflow.

Key responsibilities

• Assist with corporate governance and board‑related administrative tasks.
• Maintain and update legal records, company data and corporate structure charts.
• Coordinate preparation and execution of legal documents and reports.
• Organise meetings and provide day‑to‑day support for the legal department.
• Manage KYC onboarding and periodic reviews, including UBO and other compliance documentation.
• Monitor KYC progress and communicate updates to stakeholders.
• Collaborate with Compliance and Tax teams on AML, FATCA and CRS requirements.

Required profile

• Post‑secondary education in law, legal studies, business administration or a related field (e.g., BTS Legal Assistant or equivalent).
• At least 1 year of experience in a legal, corporate or administrative environment, preferably within a corporate administrator or investment management company.
• Basic knowledge of corporate governance and legal/administrative processes in Luxembourg.
• Strong organisational skills, attention to detail and ability to manage multiple tasks.
• Fluent written and spoken English.

Required skills

• KYC processes and documentation.
• Anti‑Money Laundering (AML) compliance.
• FATCA and CRS reporting.
• Ultimate Beneficial Owner (UBO) identification.
• Corporate governance procedures.