Associate – Corporate Secretary

About the role

Our client, a leading management company serving the asset‑management industry, is looking for an Associate – Corporate Secretary to support a complex portfolio of client entities. The role involves ensuring regulatory compliance, maintaining corporate documentation, and assisting with board governance processes.

Key responsibilities

• Manage a portfolio of client entities, maintaining statutory records and client files.
• Handle regulatory filings, RBE register updates, RCS deposits, document execution, safekeeping and legalisation.
• Support company lifecycle events such as formations, dissolutions, AGMs, EGMs and ad‑hoc corporate secretarial matters.
• Draft, finalise and manage resolutions and other corporate documentation.
• Provide board support including meeting organisation, material preparation, minute drafting and post‑meeting follow‑up.
• Monitor task tracking systems, prioritise workload and escalate conflicts or delays.
• Liaise independently with fund service providers and clients.
• Participate in team projects, contribute to process improvements and support colleagues.
• Maintain accurate company registers in line with internal policies and jurisdiction‑specific procedures.

Required profile

• Minimum 2 years of experience in corporate secretarial roles.
• Degree in Business, Law or equivalent experience in company secretarial services.
• Strong knowledge of Luxembourg corporate and fund regulations.
• Highly organised, proactive, detail‑oriented with strong prioritisation and time‑management skills.
• Ability to work independently under pressure and meet tight deadlines.
• Valid Luxembourg work permit.

Required skills

• Fluent English (written and spoken).
• Proficiency in MS Office (Word, Excel, Outlook, Teams).
• Knowledge of Luxembourg corporate and fund regulatory requirements.