Executive Management Assistant

About the role

The Luxembourg Stock Exchange is seeking an Executive Management Assistant to support its senior leadership team. Based in the heart of Luxembourg City, you will act as a key point of contact for internal and external stakeholders, ensuring the executive team’s time is used efficiently and that governance processes run smoothly.

Key responsibilities

• Provide secretarial and administrative support to executive management, handling agenda management and appointment scheduling.
• Liaise with partners, clients, visitors and staff at all seniority levels.
• Coordinate internal and external meetings, including follow‑up actions and documentation.
• Organise meetings of governing bodies such as shareholders, board of directors, sub‑committees and the executive committee.
• Support the Secretary General and General Counsel in their tasks.
• Assist with relationship management for shareholders and board members.
• Handle incoming communications, prioritize and forward them appropriately.
• Prepare corporate and administrative documents and respond to due‑diligence requests.
• Arrange travel, visas and accommodation for executives.

Required profile

• High school diploma, PA certification or equivalent.
• At least 5 years of experience as an executive management assistant.
• Professional appearance with the ability to quickly build credibility.
• High level of discretion, integrity and confidentiality.
• Flexibility, independence and proactive initiative‑taking.
• Strong attention to detail, problem‑solving and organisational abilities.
• Excellent written and oral communication in English; French, German and Luxembourgish are assets.

Required skills

• Proficiency with Microsoft 365.
• Experience using AI tools for productivity.

What we offer

• A diverse and inclusive workplace that values gender, ethnicity, orientation, age, religion and disability.
• Opportunity to work at a leading international stock exchange with a strong focus on sustainable finance.
• Professional development within a dynamic, mission‑driven environment.