Administrative Assistant

About the role

The Luxembourg Centre for Contemporary and Digital History (C²DH) at the University of Luxembourg is seeking an Administrative Assistant to provide efficient administrative support under the supervision of the Assistant to the Director. The role involves close collaboration with C²DH staff, the communication department, and central university services.

Key responsibilities

• Ensure administrative follow‑up of the centre’s activities.
• Coordinate agendas, meetings, workshops, events, presentations and lectures.
• Provide logistical support and manage material logistics, orders and equipment.
• Liaise with university administration, internal and external services.
• Organise, classify and archive books, brochures and other materials.
• Draft internal notes, announcements and brief messages as needed.
• Contribute to internal processes such as the newsletter and C²DH toolbox updates.
• Maintain and update contact databases.
• Assist with preparation and distribution of invitations and email send‑outs.
• Support alumni and fundraising tasks, including platform updates and event assistance.
• Occasionally follow up on basic social‑media activities.

Required profile

• Graduate secretary qualification or equivalent professional experience.
• 3–5 years of administrative experience, preferably in a research or academic environment.
• Confident user of modern office software and content‑management tools.
• Ability to work efficiently in a multidisciplinary, multicultural team.
• Reliable, methodical and able to meet deadlines.
• Interest or experience in communication tasks such as email campaigns, content drafting, social media, and alumni/fundraising support.
• Fluency in English; good command of French and/or German is an asset.

Required skills

• Microsoft Office suite.
• Content‑management tools.
• Email campaign platforms.

What we offer

• A modern, dynamic university with a personal and inclusive atmosphere.
• Multilingual and international environment with staff from over 90 countries.
• Access to high‑quality research facilities and strong links to professional sectors.
• Membership of the Guild of European Research‑Intensive Universities.