Receptionist

About the role

Hogan Lovells is looking for a receptionist to join its team in Luxembourg. The role covers front desk reception, office administration and support to colleagues, with communication in French and/or English.

Key responsibilities

• Welcome guests and visitors, handle client requests and take and forward telephone calls in French and/or English
• Manage incoming and outgoing correspondence, mail, express mail and couriers, and receive and dispatch deliveries
• Handle ad hoc administrative tasks such as badge management and announcing guest arrivals
• Manage calendar invites, meeting rooms, and organise meetings and appointments
• Follow up on providers and manage office supplies and consumables stock
• Keep the reception area, kitchen and premises tidy and organised
• Support colleagues with administrative tasks, copy/print/scan/fax/binding and archives, and make travel arrangements
• Help the Marketing & Business Development team organise events and conferences, and support event preparations such as catering and parking
• Provide support to personal assistants when needed

Required profile

• Solid administrative background with several years of relevant professional experience
• Excellent communication skills with fluency in English and French; German and Luxembourgish are an advantage
• Highly organised, able to manage multiple priorities, proactive, adaptable and eager to learn
• Positive, service-oriented approach and strong team spirit
• Professional, discreet and trustworthy with confidential information

Required skills

• Proficiency in Microsoft Office: Outlook, Word, Excel and PowerPoint