French-Speaking Executive Assistant (FTC, 12 months)

About the role

Brookfield Real Estate Group is hiring a French-speaking Executive Assistant for its Luxembourg office, based at 26A Boulevard Royal. The role works closely with local and abroad teams, provides comprehensive support to the team and handles all office management. It suits a proactive, highly organised person who can suggest improvements and own projects within a dynamic team.

Key responsibilities

• Scan, print and save executed documents on iManage, and arrange their execution
• Manage diaries across global time zones and coordinate internal and external meetings, including room preparation and materials
• Arrange travel and accommodation for the regional team and support visitors from overseas offices
• Coordinate meeting room arrangements and hospitality
• Prepare and submit monthly expense reports in line with company policy
• Maintain confidential files in compliance with GDPR and handle routine inquiries and confidential correspondence
• Support other Executive Assistants and administrative staff during quiet periods, absences and holidays
• Sort post, assist in planning team social events and carry out ad hoc duties
• Handle office management tasks such as stationery orders, printer maintenance and refreshments

Required profile

• 3-5 years of experience in a corporate environment
• Fluent English and French; German is a plus
• Proven track record as an Executive Assistant supporting a team of 10+ people
• Proactive, able to work independently or in a team, with strong organisation and communication skills
• Able to prioritise decisively, pay attention to flight and taxi times across time zones and adapt to changing priorities

Required skills

• Microsoft Outlook, Word and PowerPoint
• Concur is desirable but not essential
• Knowledge of the LBR platform and/or ability to perform RCS and RBE filings
• Knowledge of Diligent Boards