PMO Manager – Research Project Governance & Coordination

About the role

Adoc Talent Management is supporting a leading public research institute in Luxembourg to recruit a Project Management Office (PMO) Manager. The role is strategic and operational, responsible for transforming the PMO into a central coordination hub that supports researchers throughout the entire project lifecycle.

Key responsibilities

• Lead the PMO team, distribute workload and set priorities.
• Act as primary technical reference for team members when addressing challenges.
• Set individual objectives, monitor performance and develop staff skills.
• Translate the institute’s strategic vision into actionable PMO processes and service‑quality standards.
• Coordinate follow‑up of research project files and ensure completeness for decision‑making.
• Maintain a clear view of the project portfolio, monitoring active and sensitive files.
• Serve as interface between researchers, finance, HR, legal, administration and funding agencies.
• Monitor European and national funding trends to anticipate strategic opportunities.
• Support transformation of PMO practices, tools and frameworks.
• Provide structured reports, dashboards and recommendations to senior management.

Required profile

• Master’s degree (or equivalent) in project management, business, public administration, social sciences or related field.
• Minimum 10 years of experience in complex project or programme management, preferably within a PMO or research administration.
• Proven team‑management experience with a collaborative leadership style.
• Strong stakeholder‑management skills across research, finance, HR, legal and external partners.
• Ability to translate strategic goals into clear, actionable processes and to support change.

Required skills

• Advanced expertise in project management methods and PMO practices.
• Proficiency with Microsoft Office suite.
• Experience with project‑management, reporting or portfolio‑management tools.
• Familiarity with research information systems such as PURE (asset).
• Familiarity with ERP systems such as Odoo (asset).

What we offer

• Multicultural, dynamic research environment.
• Flexible working hours and possibility of teleworking.
• Competitive remuneration according to collective labour agreement, including half‑13th month salary.
• Meal vouchers and 32.5 days of annual leave.
• Career development support: trainings, language courses and seminars.